What Information Should Be Included in a Minor Travel Consent Form?

Section 1: Child Information

The document must begin with a complete identification of the child. This section should include:

• Child's full legal name — exactly as it appears on their passport
• Date of birth
• Nationality
• Passport number and expiry date
• Country of birth (where relevant)

Section 2: Parent and Guardian Information

The document must clearly identify the parent or guardian who is authorizing the travel. This includes:

• Full legal name of the consenting parent or guardian
• Date of birth of the consenting parent
• Passport or national ID number of the consenting parent
• Current address and phone number
• Email address (useful for border agents who may want to verify quickly)
• Relationship to the child (mother, father, legal guardian)

Section 3: Accompanying Adult (If Different From Parent)

When the child is not traveling with either parent, the accompanying adult must be identified:

• Full legal name of the accompanying adult
• Their passport or national ID number
• Their relationship to the child (grandmother, uncle, family friend, etc.)
• Their contact phone number and address

Section 4: Travel Details

This is often where incomplete forms fall short. The travel details must be specific:

• Departure date and return date (specific dates, not ranges)
• Departure country
• Destination country (and any transit countries on multi-leg journeys)
• Carrier name (airline, if known)
• Flight number (if known — this adds credibility)
• Accommodation address at destination (for longer trips)

Section 5: Authorization Statement

The core of the document is the authorization statement — a clear declaration by the consenting parent that they authorize the named child to travel with the named adult to the named destination on the stated dates. The statement should be written in clear, unambiguous language.

Section 6: Emergency Contact

Most border agencies expect to see an emergency contact — specifically the non-traveling parent's phone number. In situations where a border agent wants to verify the consent, this allows them to call immediately.

Section 7: Signature and Date

The signature must be by the consenting parent — not the traveling parent. The document must be dated. For notarized documents, the notary's seal and signature go here.